Period of Exercise of Public Rights 2019-20

BURLAND PARISH COUNCIL – INSPECTION OF ACCOUNTS 2019-20

As per the provisions of the Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015, Burland Parish Council has made its Annual Governance and Accountability Return (AGAR) for the year 2019-20 available for inspection by any interested person, together with all accounting records; books; deeds; contracts; bills; vouchers; receipts and other documents relating to these records.

If you have any issues to raise or wish to see the full accounts, please contact the Parish Clerk on 07854445636.

For further details of the inspection see links below

https://burlandpc.org.uk/wp-content/uploads/2020/06/Notice-of-Public-Rights-14.6.20.pdf

The dates for the inspection have been set by the Parish Council as between: –

15th June 2020

and

24th July 2020

The full Annual Governance and Accountability Return (AGAR) can be seen via the link below

https://burlandpc.org.uk/wp-content/uploads/2020/06/11_agar_part2_e_2019-20-8.6.20.pdf

An explanation of the variances between the 2018-19 and 2019-20 figures can be found here

https://burlandpc.org.uk/wp-content/uploads/2020/06/21_explanation_of_variances_2019-20-SUMMARY-14.6.20.pdf

A bank reconciliation supporting the overall accounting statements can be found here

https://burlandpc.org.uk/wp-content/uploads/2020/06/20_bank_reconciliation_2019-20-14.6.20.pdf

Finally, Burland Parish Council qualifies for an exemption from an external audit, due to it having income/expenditure below £25,000 in 2019-20. The completed and signed Certificate of Exemption for 2019-20 will be found here.

https://burlandpc.org.uk/wp-content/uploads/2020/08/Certificate-of-Exemption-June-2020.pdf

Burland Parish Council Meeting – Monday 13th July 2020 – 7.30pm – REMOTE MEETING

Burland Parish Council is to hold its fourth remote meeting, as the current pandemic continues.

Due to concerns about social distancing, the Council does not want to take the risk of meeting physically and so has taken the decision to meet via Zoom.

The meeting is open to the public, so, if you wish to attend, follow the joining instructions below.

Look forward to ‘seeing’ you there!

The agenda can be found at https://burlandpc.org.uk/wp-content/uploads/2020/07/Parish-Council-Meeting-Agenda-13.07.20.pdf

The Zoom link is below: –

Topic: Burland Council Meeting
Time: Jul 13, 2020 07:30 PM London

Join Zoom Meeting
https://us02web.zoom.us/j/83889383308

Meeting ID: 838 8938 3308


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Burland Parish Council Meeting – Monday 13th April 2020 – 7.30pm (Remote Meeting)

This evening (Monday 13th April 2020) sees the first remote meeting of Burland Parish Council as the country deals with the ongoing COVID-19 crisis.

Social distancing measures prevent the Parish Council from meeting in person, so the Council has decided to meet remotely instead.

This decision comes after the passing of regulations under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, which came into force on 4 April 2020.

The public are welcome to attend the meeting, which starts at 7.30pm.

Anyone wishing to attend should follow the link below.

https://us04web.zoom.us/j/334823363

Meeting ID: 334 823 363

A copy of the meeting agenda can be found at https://burlandpc.org.uk/wp-content/uploads/2020/04/Agenda-13th-April-2020-07.04.20.pdf

Please contact Mark Bailey at mbailey87@hotmail.com or call 07854445636 if you require any further information.

Burland Parish Council – COVID-19 (Coronavirus) Response

Based on government advice, Burland Parish Council has established an approach to deal with the virus outbreak.

If you are:

  • Over 70, or
  • Have, or live with someone with underlying health conditions, or
  • Have a persistent cough or fever

YOU MUST STAY AT HOME FOR THE PERIOD ADVISED BY THE GOVERNMENT

If you fall into any of the above categories, the Council is here to help with:

  • Arranging food deliveries
  • Emotional and social support
  • Medication and essential item collections/deliveries
  • Other day to day essentials

IF YOU NEED ANY HELP OR ADVICE, PLEASE CALL OR EMAIL MARK:

07854445636

mbailey87@hotmail.com

IF YOU WOULD LIKE TO VOLUNTEER TO HELP, CALL OR EMAIL JO:

07808 086248

thomas.johanne@gmail.com

Agenda – Monday 14th October 2019 – 7.30pm – Goodwill Hall, Wrexham Road

AGENDA

1            APOLOGIES FOR ABSENCE

Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.

 

2          DECLARATIONS OF INTERESTS

Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item.

If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.

Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.

 

3            MINUTES

To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 9th September 2019.

DRAFT Minutes – 9 Sept 2019

 

4           MATTERS ARISING

To raise any matters from the above minutes.

 

5            PUBLIC QUESTION TIME

Members of the public can ask questions or address the Parish Council.

 

6            FINANCIAL MATTERS

 

6.1        Authorisation of payments

£227.76             Dr MJ Bailey – salary payment for Clerk (Oct 2019)

£56.94              HMRC for month 7 of the tax year (Clerk’s salary)

RECOMMENDATION: 

Members are asked to approve the above payments.

 

6.2        Ledger/Bank Reconciliation Statement (1st April 2019-30th Sept 2019)

The ledger/bank reconciliation statement for the period 1st April 2019-30th Sept 2019 is presented to Members for note.

Burland Parish Council Ledger 01.04.18 – 30.09.19 08.10.19

 

6.3        Budget Monitoring Statement – 2nd Quarter 2019/20 (July-Sept 2019)

The budget monitoring statement for the second quarter of 2019/20 (July-Sept 2019) is presented to Members for note.

Budget Mon (Sept 2019) 081019 BM

Budget Mon (Sept 2019) 081019 RP

 

7            BOROUGH COUNCILLOR’S REPORT

Borough Councillor W S Davies to report on any Cheshire East Council matters of interest.

 

8            HIGHWAY MATTERS/SPEED WATCH

To receive an update on any issues relating to highways in the parish and affecting the parish.

 

8.1         Proposed Meeting with MP – Road Safety

To consider any issues relating to the proposed meeting with the MP on road safety

 

 8.2        Speed Gun

To provide an update on issues relating to use of the speed gun.

 

8.3         Speed Indication Device (SID)

To update on the use of the SID in the parish.

 

9            PLANNING MATTERS

 

9.1           Planning Applications

The Parish Council is invited to comment on the following planning applications, which can be viewed on the Cheshire East Council website at https://www.cheshireeast.gov.uk/planning/view_a_planning_application/view_a_planning_application.aspx

 

19/4267N          The Poplars, Hollin Green Lane, Burland, CW5 8NN

Refurbishment, alteration and extension of detached two storey residential dwelling, demolition of brick barn and sheds and construction of new glazed link and one and a half storey two car garage.

 

http://planning.cheshireeast.gov.uk/applicationdetails.aspx?pr=19/4267N

 

Deadline date for comments: 16th October 2019

 

10           COMMUNICATIONS/SHARED INFORMATION

This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.

 

11           DATE OF NEXT MEETING

Monday 11th November 2019 – Baddiley & Ravensmoor Methodist Chapel

 

Agenda – Monday 9th September 2019 – 7.30pm – Baddiley & Ravensmoor Chapel, Swanley Lane

AGENDA

Agenda 9th September 2019 2.9.19

 

1       APOLOGIES FOR ABSENCE

Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.

 

2       DECLARATIONS OF INTERESTS

Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item.

If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.

Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.

 

3       MINUTES

To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 8th July 2019.

DRAFT Minutes – 8 July 2019

 

4       MATTERS ARISING

To raise any matters from the above minutes.

 

5       PUBLIC QUESTION TIME

Members of the public can ask questions or address the Parish Council.

 

6      FINANCIAL MATTERS

 

6.1        Authorisation of payments

£455.52             Dr MJ Bailey – salary payment for Clerk (August/Sept 2019)

£113.88             HMRC for months 5 and 6 of the tax year (Clerk’s salary)

£40.00              Information Commissioners Office (Data Protection Fee)

£34.50              Shires Pay Services (Payroll Costs M4-M6)

 

RECOMMENDATION:               

Members are asked to approve the above payments.

 

6.2        Ledger/Bank Reconciliation Statement (1st April 2019-31st August 2019)

The ledger/bank reconciliation statement for the period 1st April 2019-31st August 2019 is presented to Members for note.

Burland Parish Council Ledger 01.04.18 – 31.08.19 02.09.19

 

6.3        Budget Monitoring Statement – First Quarter 2019/20 (April-June 2019)

The budget monitoring statement for the first quarter of 2019/20 (April-June 2019) is presented to Members for note.

Budget Mon (June 2019) 030419

Budget Mon (June 2019) 030419 BM

 

7       BOROUGH COUNCILLOR’S REPORT

 Borough Councillor W S Davies to report on any Cheshire East Council matters of interest.

 

8      HIGHWAY MATTERS/SPEED WATCH

 To receive an update on any issues relating to highways in the parish and affecting the parish.

 

8.1      Proposed Meeting with MP – Road Safety

To consider any issues relating to the proposed meeting with the MP on road safety

 

8.2       Speed Gun

To provide an update on issues relating to use of the speed gun.

 

8.3       Speed Indication Device (SID)

To update on the use of the SID in the parish.

 

9       PLANNING MATTERS

 

9.1       Planning Applications

The Parish Council is invited to comment on the following planning applications, which can be viewed on the Cheshire East Council website at https://www.cheshireeast.gov.uk/planning/view_a_planning_application/view_a_planning_application.aspx

 

19/3584N          Land adjoining SILOAM, Marsh Lane, Ravensmoor CW5 8PN

Planning approval for a new dwelling (renewal of permission 10/0796N)

 

http://planning.cheshireeast.gov.uk/applicationdetails.aspx?pr=19/3584N

 

Deadline date for comments: 20th September 2019

 

10       COMMUNICATIONS/SHARED INFORMATION

 This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.

 

11       DATE OF NEXT MEETING

 Monday 14th October 2019 – Goodwill Hall

 

Burland Parish Council Meeting – Monday 8th July 2019

AGENDA

 

1   APOLOGIES FOR ABSENCE

Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.

 

2   DECLARATIONS OF INTERESTS

Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item.

If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.

Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.

 

3   MINUTES

To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 13th May 2019.

DRAFT Minutes – 10 June 2019

 

4   MATTERS ARISING

To raise any matters from the above minutes.

 

5   PUBLIC QUESTION TIME

Members of the public can ask questions or address the Parish Council.

 

6   CASUAL VACANCIES

Two vacancies exist on the Parish Council following the elections on 2nd May 2019 and the co-option of two Members at the Annual Parish Council Meeting held on 13th May 2019 and one at the Parish Council meeting on 10th June 2019.

As per the Parish Council’s Standing Orders, the vacancies have been advertised.

The Council is now invited to co-opt two individuals to fill the vacancies.

The Clerk will read out the names of any individuals who have indicated that they wish to be considered for the vacancies. Parish Councillors present at the meeting are then asked to nominate individuals. Any nominations must also be seconded. Councillors may nominate any other individuals known to them in addition to the names read out by the Clerk.

Any candidate does not have to be present for the decision, but candidates may be invited to speak in support of their candidature prior to any nomination.

Where two or more persons have been nominated and seconded and none of these persons has received an absolute majority of votes in their favour, the name of the person receiving the least number of votes shall be struck off the list of candidates and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person.

It is suggested that candidates present are asked to leave the room when the vote is taken.

A tie may be settled by use of the Chairman’s casting vote.

RECOMMENDATION: 

Members are asked to nominate individuals to fill the vacancies on the Parish Council and vote on any nomination(s).

 

7   FINANCIAL MATTERS

7.1        Authorisation of payments

£227.76             Dr MJ Bailey – salary payment for Clerk (July 2019)

£56.94              HMRC for month 4 of the tax year (Clerk’s salary)

£35.00              ChALC (training costs)

RECOMMENDATION: 

Members are asked to approve the above payments.

 

7.2        Ledger/Bank Reconciliation Statement (1st April 2019-30th June 2019)

The ledger/bank reconciliation statement for the period 1st April 2019-30th June 2019 is presented to Members for note.

(to follow)

 

7.3        Budget Monitoring Statement – First Quarter 2019/20 (April-June 2019)

The budget monitoring statement for the first quarter of 2019/20 (April-June 2019) is presented to Members for note.

(to follow)

 

8   BOROUGH COUNCILLOR’S REPORT

 Borough Councillor W S Davies to report on any Cheshire East Council matters of interest.

 

9   HIGHWAY MATTERS/SPEED WATCH

 To receive an update on any issues relating to highways in the parish and affecting the parish.

 

9.1   Speed Gun

To provide an update on issues relating to use of the speed gun.

 

9.2   Speed Indication Device (SID)

To update on the use of the SID in the parish.

 

10   PLANNING MATTERS

 To receive an update on any issues relating to planning in the parish and affecting the parish.

 

11   COMMUNICATIONS/SHARED INFORMATION

 This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.

 

12   DATE OF NEXT MEETING

 Monday 9th September 2019 – Goodwill Hall

 

Period of Exercise of Public Rights 2018-19

BURLAND PARISH COUNCIL – INSPECTION OF ACCOUNTS 2018-19

As per the provisions of the Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015, Burland Parish Council has made its Annual Governance and Accountability Return (AGAR) for the year 2018-19 available for inspection by any interested person, together with all accounting records; books; deeds; contracts; bills; vouchers; receipts and other documents relating to these records.

If you have any issues to raise or wish to see the full accounts, please contact the Parish Clerk on 07854445636.

 

For further details of the inspection see links below

Notice of Public Rights and Publication of Annual Governance and Accountability Return – Year Ended 31st March 2019

 

The dates for the inspection have been set by the Parish Council as between: –

18th June 2019

and

29th July 2019

 

The full Annual Governance and Accountability Return (AGAR) can be seen via the link below

AGAR 2018-19 18.6.19

 

An explanation of the variances between the 2017-18 and 2018-19 figures can be found here

Explanation of Variance 2018-19

 

A bank reconciliation supporting the overall accounting statements can be found here

Burland PC Bank Reconciliation 2018-19

 

Finally, Burland Parish Council qualifies for an exemption from an external audit, due to it having income/expenditure below £25,000 in 2018-19. The completed and signed Certificate of Exemption for 2018-19 can be found here

Burland PC Exemption Certificate 2018-19

Burland Parish Council – Vacancies

Burland has nine seats available on the Parish Council, but the Council currently has three vacancies.

These vacancies will be filled via ‘co-option’ – this means that the Council can receive and make nominations for people to fill the vacant places.

The final decision on who will fill these vacancies will be made by the Parish Council at its meeting on 10th June 2019.

In the meantime, if you are interested in being a parish councillor, please contact the Clerk – email mbailey87@hotmail.com.

 

Burland Parish Council Meeting – Monday 10th June 2019

AGENDA 

Agenda 10th June 2019 03.06.19

 

1         APOLOGIES FOR ABSENCE

Apologies for absence should be notified to the Clerk before 6.00 pm on the day of the meeting, if possible.

 

2          DECLARATIONS OF INTERESTS

Members to declare any disclosable pecuniary interest or non-pecuniary interest which they have in any item of business on the agenda, the nature of that interest, and in respect of disclosable interests, to leave the meeting prior to the discussion of that item.

If declarations are not made at this point in the proceedings, they should be made as soon as the Member becomes aware of an interest.

Whilst the Clerk can advise on the Code of Conduct and its interpretation, the decision to declare (or not) is the responsibility of the Parish Councillor, based on the circumstances of the matter in hand.

 

3          MINUTES

To approve, as a correct record, the minutes of the annual meeting of the Parish Council held 13th May 2019.

DRAFT Minutes – 13 May 2019

 

4          MATTERS ARISING

To raise any matters from the above minutes.

 

5          PUBLIC QUESTION TIME

Members of the public can ask questions or address the Parish Council.

 

6          CASUAL VACANCIES

Three vacancies exist on the Parish Council following the elections on 2nd May 2019 and the co-option of two additional Members at the Annual Parish Council Meeting held on 13th May 2019.

As per the Parish Council’s Standing Orders, the vacancies have been advertised since the Annual Meeting on 13th May 2019.

The Council is now invited to co-opt three individuals to fill the vacancies.

The Clerk will read out the names of any individuals who have indicated that they wish to be considered for the vacancies. Parish Councillors present at the meeting are then asked to nominate individuals. Any nominations must also be seconded. Councillors may nominate any other individuals known to them in addition to the names read out by the Clerk.

Any candidate does not have to be present for the decision, but candidates may be invited to speak in support of their candidature prior to any nomination.

Where two or more persons have been nominated and seconded and none of these persons has received an absolute majority of votes in their favour, the name of the person receiving the least number of votes shall be struck off the list of candidates and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person.

It is suggested that candidates present are asked to leave the room when the vote is taken.

A tie may be settled by use of the Chairman’s casting vote.

 

RECOMMENDATION:

Members are asked to nominate individuals to fill the vacancies on the Parish Council and vote on any nomination(s).

 

7            FINANCIAL MATTERS

7.1        Authorisation of payments

£227.76             Dr MJ Bailey – salary payment for Clerk (June 2019)

£56.94              HMRC for month 3 of the tax year (Clerk’s salary)

£34.50              Shires Pay Services (Payroll Costs M1-M3 2019-20)

£35.00              Cheshire Association of Local Councils (Training)

£294.17             Zurich Municipal (Insurance 2019-20)

£110.00            St Mary’s Acton (Insight Magazine)

£130.56            JDH Business Services (Internal Audit)

 

RECOMMENDATION:               

Members are asked to approve the above payments.

 

7.2        End of Year Accounts (1st April 2018 – 31st March 2019)

The following documents comprise the accounts for the financial year 1st April 2018 – 31st March 2019, which have now been audited by the Internal Auditor.

These documents are presented for formal approval of the 2017-18 accounts.

RECOMMENDATION: 

Members are asked to formally approve the accounts for 2018/19.

 

7.3        Internal Audit Report 2018/19

The 2018/19 Internal Audit Report is presented for note and approval by the Council.

 

RECOMMENDATION: 

Members are asked to approve the 2018/19 report from the Council’s Internal Auditor

 

7.4        External Audit 2018/19

The various documents relating to the external audit of the Council for 2018/19 are presented to Members.

These documents include: –

  • The completed and signed Annual Internal Audit Report 2018/19
  • The uncompleted Annual Governance Statement 2018/19
  • The completed Accounting Statements 2018/19

Members are asked to collectively complete the Annual Governance Statement as a Council during the meeting, as per audit recommendations. Members are also asked to note the other documents listed above.

As reported at the Annual Meeting of the Parish Council in May 2018, the external auditor is now PFK Littlejohn and, in addition, the process of external audit has also changed so that councils whose gross income/expenditure is below £25,000 may certify themselves as exempt from an external ‘limited assurance’ review/audit. This means that the forms described above do not need to be submitted in the usual fashion. See item below.

It is confirmed that the period for the exercise of public rights is between 17th June 2019 and 26th July 2019.

AGAR 4.6.19

 

7.5        Annual Governance Statement 2018/19

The Annual Governance Statement 2018/19 is presented for completion and approval by the Council. Following approval, the Statement must be signed by the Chairman (or, in her absence, by the Vice-Chairman) and the Clerk prior to submission to PFK Littlejohn (on or before 1st July 2019).

 

RECOMMENDATION:

Members are asked to agree that the Chairman and Clerk sign the Statement for 2018/19

 

7.6        Accounting Statements 2018/19

The Accounting Statements 2018/19 are presented for note and approval by the Council. Following approval, they must be signed by the Chairman (or, in her absence, by the Vice-Chairman) and the Clerk prior to submission to PFK Littlejohn (by 1st July 2019).

 

RECOMMENDATION: 

Members are asked to agree that the Chairman and Clerk sign the Statement for 2018/19

 

7.7        Certificate of Exemption 2018/19

As outlined above and at previous meetings, local councils with income/expenditure at or below £25,000 in the relevant year are permitted to apply for exemption from external audit review. To do this, the Council must formally approve the attached Certification of Exemption stating the annual gross income/expenditure for the financial year 2018/19. The Council can decide to have a ‘voluntary’ review, but such a review would cost £200.00 plus VAT. It should be noted that the external auditors will carry out assurance reviews on a random sample of 5% of parish councils – whether they have declared themselves exempt or not.

 

RECOMMENDATION:

Members are asked to consider and approve (or otherwise) the attached Certificate of Exemption for 2018/19. If approved, the Certificate must be signed by the Chairman and Clerk.

 

7.8        Ledger/Bank Reconciliation Statement (1st April 2019-31st May 2019)

The ledger/bank reconciliation statement for the period 1st April 2019-31st May 2019 is presented to Members for note.

Burland Parish Council Ledger 01.04.18 – 31.5.19 4.6.19

 

8          RISK ASSESSMENT

 The Parish Council’s existing risk assessment is presented to Members for review and, if necessary, amendment.

Draft Risk Assessment 2019-20 4.6.19

 

RECOMMENDATION: 

Members are recommended to review the risk assessment and suggest amendments prior to approval.

 

9        BOROUGH COUNCILLOR’S REPORT

 Borough Councillor W S Davies to report on any Cheshire East Council matters of interest.

 

10      HIGHWAY MATTERS/SPEED WATCH

 To receive an update on any issues relating to highways in the parish and affecting the parish.

 

10.1    Speed Gun

To provide an update on issues relating to use of the speed gun.

 

10.2   Speed Indication Device (SID)

To update on the use of the SID in the parish.

 

11       PLANNING MATTERS

11.1     Planning Applications

The Parish Council is invited to comment on the following planning applications, which can be viewed on the Cheshire East Council website at https://www.cheshireeast.gov.uk/planning/view_a_planning_application/view_a_planning_application.aspx

 

19/2394N          The Old Windmill, Ravens Lane, Burland CW5 8PG

Proposed extension and alterations

http://planning.cheshireeast.gov.uk/applicationdetails.aspx?pr=19/2394N (planning application)

Deadline date for comments: 19th June 2019

 

19/2393N          The Old Windmill, Ravens Lane, Burland CW5 8PG

Listed Building Consent for proposed extension and alterations.

http://planning.cheshireeast.gov.uk/applicationdetails.aspx?pr=19/2393N (Listed Building Consent)

Deadline date for comments: 19th June 2019

 

12           COMMUNICATIONS/SHARED INFORMATION

 This item has been included on the agenda for Members to discuss any communication issues and for Members to share information.

 

13            DATE OF NEXT MEETING

 Monday 8th July 2019 (Annual Meeting) – Goodwill Hall